Certificate or Registration Certificate

Some important points that should be considered during the certificate or registration certificate application:

  • Application for certificate or registration certificate will be processed once all required document are submitted. Incomplete documents will result in delays to the legalization process.
  • The process requires up to 5 working days since the application has been received and stated to be complete by the consular officer.
  • It may be applied by personally submitting it at the Indonesian Consulate General Frankfurt or sending via post to the consular department of the Indonesian Consulate General Frankfurt. If you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail/per Einschreiben). The Indonesian Consulate General is not responsible for the lost or damaged document during the shipping process.
  • For the legalization fee and the Indonesian Consulate General Frankfurt bank account information click here
  • The any kind of consular service fee is a non-refundable and cannot be transferred to another service/person/applicant.

 

A. BIRTH REGISTRATION CONSULAR RECORD

A consular record of a birth registration is an official record of Indonesian child’s birth abroad provided by the representative of the Republic of Indonesia.

Required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed by parents’ application form.
  3. 1 (one) color biometric pass photo 3,5 x 4,5 cm (not older than 3 months) with any kind of background (is to be glued on the application form).
  4. Original German birth certificate (Geburtsurkunde) is to be shown to consular officer.
  5. Photocopy of German birth certificate issued by local German authority (Standesamt).
  6. Photocopy of parents’ marriage certificate/marriage book and/or marriage registration.
  7. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

B. CERTIFICATE OF FREE STATUS

Certificate of free status states that you are legally to marry

Required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed application form.
  3. Recommendation letter about free status (not longer than 6 months) from the Office of Religious Affairs or the Population and Civil Registration Office in Indonesia which has to be legalized by the Ministry of Law and Human Rights of Indonesia, Ministry of Foreign Affairs of Indonesia.
  4. Write out an affidavit (sworn statement) of marriage intention signed by both parties on the first page and on the second page signed by the Indonesian applicant and 2 (two) witnesses with Indonesian citizenship.
  5. Photocopy of applicant’s passport.
  6. Photocopy of applicant’s visa/residence permit.
  7. Photocopy of partner’s passport or identification card.
  8. Photocopy of witnesses’ passport and visa/resident permit.
  9. Photocopy of divorce papers for party that was divorced.
  10. Photocopy of death certificate for party whose partner is deceased.
  11. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

Notes:

If you cannot obtain the recommendation letter from the Office of Religious Affairs or the Population and Civil Registration Office in Indonesia due to your domicile in Germany, you may replace it with an affidavit (Eidesstattliche Erklärung) issued by a notary in Germany and legalized by German court.

 

C. MARRIAGE REGISTRATION CONSULAR RECORD

A consular record of a marriage registration is an official record of Indonesian citizen who married abroad provided by the representative of the Republic of Indonesia in the country where the marriage took place.

Required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed application form.
  3. Photocopy of marriage certificate (Eheurkunde) in Germany.
  4. Original marriage certificate in Germany is to be shown to the consular officer.
  5. Photocopy passport both husband and wife.
  6. Photocopy visa/residence permit/identification card both husband and wife.
  7. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

D. CONSULAR RECORD OF DIVORCE REGISTRATION

A consular record of a divorce registration is an official record of Indonesian citizen who got a divorce abroad provided by the representative of the Republic of Indonesia in the country where the divorce took place.

Required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed application form.
  3. Original divorce certificate in Germany is to be shown to the consular officer.
  4. Photocopy of divorce certificate in Germany.
  5. Photocopy of marriage certificate/marriage registration/marriage book.
  6. Photocopy of applicant’s passport.
  7. Photocopy of applicant’s visa/residence permit/identification.
  8. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

E. LAISSEZ-PASSER FOR A CORPSE

Some important points that should be considered during the application of laissez-passer for a corpse:

  1. Should you decide to have the bodily remains returned to Indonesia, the casket must be officially sealed by a representative of the Republic of Indonesia.
  2. A sealed casket is accompanied by a laissez-passer for a corpse issued by the nearest representative of the Republic of Indonesia.
  3. To apply the laissez-passer for a corpse, it is highly desirable to send the required documents for disposition of remains via post, fax, or email to the nearest representative of the Republic of Indonesia. if you want to use the postal service, preferably by registered mail (per Einschreiben).
  4. Casket sealing and laissez-passer for a corpse are free of charge.

Required documents are as follows

  1. A duly completed and signed application form by a family member/relatives/the next-of-kin.
  2. The original passport of the deceased.
  3. Photocopy of the deceased’s visa/residence permit/identification card.
  4. Photocopy of death certificate from hospital/clinic.
  5. Photocopy of death certificate (Sterbeurkunde) from registry office (Standesamt).
  6. Photocopy of the laissez-passer (Leichenpass).
  7. Photocopy of embalming certificate (If the remains have been embalmed).
  8. Photocopy of certificate confirming the body free from infectious or contagious disease.
  9. Photocopy of the flight ticket (Air Waybill – AWB) for the remains of the deceased.
  10. Information about the recipient in Indonesia.
  11. Passport photocopy of the accompanying person (If the return of body remains is accompanied by family member, or relatives, or the next-of-kin).

 

F. CERTIFICATE FOR SHIPPING CREMAINS

Things that should be considered when applying for certification for shipping cremains:

  1. Should you decide to have the cremains returned to Indonesia, the urn must be officially sealed by the representative of the Republic of Indonesia.
  2. A sealed urn is accompanied by a certificate for shipping cremains issued by the nearest representative of the Republic of Indonesia.
  3. To apply a certificate for shipping cremains, it is highly desirable to send the required documents for disposition of remains via post, fax or email to the nearest representative of the Republic of Indonesia. if you want to use the postal service, preferably by registered mail (per Einschreiben).
  4. Sealed Urn and certification for shipping cremains are free of charge.

 

Required documents are as follows.

  1. A duly completed and signed application form by a family member/relatives/the next-of-kin.
  2. The original passport of the deceased.
  3. Photocopy of the deceased’s visa/residence permit/identification card.
  4. Photocopy of death certificate from hospital/clinic.
  5. Photocopy of death certificate (Sterbeurkunde) from registry office (Standesamt).
  6. Photocopy of the certificate of cremation.
  7. Information about the number of the urn.
  8. Passport photocopy of the carrier.
  9. Photocopy of the carrier’s flight ticket.

 

G. DEATH CERTIFICATE

A consular record of a death certificate is an official record of Indonesian citizen who passed away abroad provided by the representative of the Republic of Indonesia in the country where the death took place.

Required documents are as follows

  1. A duly completed and signed application form by a family member/relatives/the next-of-kin.
  2. Original copy of death certificate is to be shown to consular officer.
  3. Photocopy of death certificate (Sterbeurkunde) in Germany.
  4. Photocopy passport of the deceased.
  5. Photocopy of the deceased’s visa/residence permit/identification card.
  6. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).
  7. A consular record of a death Certificate is free of charge.

 

H. CERTIFICATE FOR DONATION CONFIRMATION

Required documents are as follows

  1. Statement letter regarding donation signed by the benefactor.
  2. Donation list.
  3. Statement letter regarding the receiving the donations signed by the responsible contact from a beneficiary organization or a legal entity in Indonesian.
  4. Benefactor’s photocopy passport or identification card.
  5. Beneficiary ‘s photocopy passport or identification card.
  6. Photocopy of flight ticket for the donation (Air Waybill – AWB).
  7. A duly completed and signed application form by the applicant.
  8. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

I. CONSULAR REPORT ABOUT INDONESIAN NAME

Required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed application form.
  3. Photocopy of applicant’s passport.
  4. Photocopy of applicant’s visa/residence permit.
  5. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).
  6. Written statement regarding the desired name, such as the given and family name.

 

J. CONSULAR REPORT REGARDING INDONESIAN DRIVER LICENCE (SIM)

Required documents are as follows:

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed application form.
  3. Photocopy of a valid Indonesian driver license.
  4. Photocopy of applicant’s passport.
  5. Photocopy of applicant’s visa/residence permit.
  6. The transfer receipt (Überweisungsbeleg) for the consular fee. Please write the applicant’s purpose and name in the reason for payment column (Verwendungszweck), e.g. CONSULAR REPORT SIM for (applicant’s name). For the consular fee and the Indonesian Consulate General Frankfurt bank account information click here.
  7. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

H. CONSULAR REPORT TO RETURN TO INDONESIA

Required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed application form.
  3. Photocopy of deregistration confirmation (Abmeldebestätigung).
  4. Photocopy of applicant’s passport.
  5. Photocopy of applicant’s visa/residence permit.
  6. Photocopy of one-way flight ticket to Indonesia.
  7. List of moving goods (if the applicant is intending to bring the moving goods).
  8. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).