Legalization Document

Legalization is an authentication of the signature of the officer or other official qualified on a document.

  • Document that is issued in Indonesia and will be used outside the territories of Republic of Indonesia has to be legalized by the Ministry of Law and Human Rights of Indonesia, Ministry of Foreign Affairs of Indonesia. In some countries, the document must also be legalized by their Diplomatic Mission in Indonesia.
  • Document that is issued in foreign country and will be used in Indonesia should be legalized by the legal authority of the foreign country and the diplomatic mission of the Republic of Indonesia.

 

I. Legalization Original Document

Some important points that should be considered during the process of document and certificate legalization

  1. Application for legalization will be processed once all required document are submitted. Incomplete documents will result in delays to the legalization process.
  2. The process of legalization requires up to 5 working days since the application has been received and stated to be complete by the consular officer.
  3. For the legalization fee and the Indonesian Consulate General Frankfurt bank account information click here.
  4. The any kind of consular service fee is a non-refundable and cannot be transferred to another service/person/applicant.

 

II. LETTER OF AUTHORIZATION/POWER OF ATTORNEY FOR INDONESIAN CITIZEN

Some important points that should be considered during the letter of authorization/power of attorney application:

  1. The letter of authorization must be personally signed at the Indonesian Consulate General Frankfurt in the presence of the consular officer and cannot be represented by another person.
  2. The authorization letter content shall include at least the followings
  • Authorizer
    1. Name (according to passport)
    2. Place and date of birth
    3. Passport number
    4. Address in Germany
  • Authorized representative
    1. Name
    2. Place and date of birth
    3. Identification number of identification card (KTP) or of driver license (SIM) or of passport.
    4. Address in Indonesia
  • Items/objects intended to be authorized

The required documents are as follows

  1. The self-registration number of Indonesian foreign authority in Germany. For those who do not have this number, please click here for LAPOR DIRI ONLINE.
  2. A duly completed and signed legalization application form.
  3. Original authorization letter signed using the duty stamp (materai Rp. 6.000). The signing of the letter must be in front of the consular officer of the Indonesian Consulate General Frankfurt.
  4. A photocopy of the first page of the applicant’s original passport.
  5. Original passport and residence permit card are to be shown in front of the consular officer.
  6. The transfer receipt (Überweisungsbeleg) for legalization fee. Please write the applicant’s purpose and name in the reason for payment column (Verwendungszweck), e.g. LETTER AUTHORIZATION for (applicant’s name). For the consular fee and the Indonesian Consulate General Frankfurt bank account information click here.
  7. We recommend collecting the letter at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

III. LEGALIZATION OF LETTER OF AUTHORIZATION FOR FOREIGN CITIZEN/BUSINESS DOCUMENT

Required documents are as follows

  1. Cover letter from the applicant.
  2. Original document legalized by district court (Landgericht) or regional council (Regierungspräsidium) or chamber of industry and commerce (Industrie- und Handelskammer) in Germany.
  3. Photocopy of document.
  4. Plastic folder (Folienhülle).
  5. A duly completed and signed legalization application form.
  6. The transfer receipt (Überweisungsbeleg) for legalization fee. Please write the applicant’s purpose and name in the reason for payment column (Verwendungszweck), e.g. LETTER AUTHORIZATION or BUSINESS DOCUMENT for (applicant’s or company’s name). For the legalization fee and the Indonesian Consulate General Frankfurt bank account information click here.
  7. We recommend collecting the letter at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

Photocopy document legalization may be applied by personally submitting it at the Indonesian Consulate General Frankfurt or sending via post to the consular department of the Indonesian Consulate General Frankfurt. If you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail/per Einschreiben). The Indonesian Consulate General is not responsible for the lost document during the shipping process.

 

IV. Legalization Procedures for the Transboundary Shipment of Non-Hazardous and Non-Toxic Waste from Germany to Indonesia Export Registration for Exports to Indonesia

 

Documents required:

  1. Completed application form (click here to download).
  2. Copy of Anzeige nach §53 KrWG legalized by competent authority, e.g. Regierungspräsidium.
  3. Document of Information Accompanying Shipment of Waste Form as Referred to in Article 3 (2) and 4 of Regulation (EC) No. 1013/2006 on Shipments of Waste (WSR) (Annex VII).
  4. Completed and signed Letter of Statement legalized by a notary (click here to download).
  5. Copy of “Exporter’s Statement Letter” / (ESL) (click here to download) sent to, received, and stamped by Authorized Surveyor (note: this letter must be submitted per individual shipment).
  6. Copy of Export Import Contract according to Article 18(2) WSR or copy of Purchase
  7. Copy of the latest Company Profile.
  8. Copy of Company Article of Association.
  9. Fee applies for the legalization process of one batch of documents (point 1 – 6) €125,00. For the Indonesian Consulate General Frankfurt bank account information click here.
  10. For further information and inquiry, please mail to waste-legalisation@kjriffm.de

 

 

V. LEGALIZATION OF TRANSLATION OF DOCUMENT

Required documents are as follows

  1. Cover letter from the applicant.
  2. document that has been translated by a sworn translator.
  3. Photocopy of the original document (not translation).
  4. A duly completed and signed legalization application form.
  5. We recommend collecting the document at the Indonesian Consulate General Frankfurt. However, if you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail).

 

Legalization of a translated document is free of charge. It may be applied by personally submitting it at the Indonesian Consulate General Frankfurt or sending via post to the consular department of the Indonesian Consulate General Frankfurt. If you want to use the postal service, ensure you submit a self-addressed stamped return envelope with your application (preferably by registered mail/per Einschreiben). The Indonesian Consulate General is not responsible for the lost document during the shipping process.

Notes:

If you translator is not in the list of sworn translators, the submitted document must be legalized by the officer of district court (Landgericht) where the translator is registered. This kind of legalization is considered as legalization of document (not of translated document i.e. for a fee)

The Indonesian Consulate General Frankfurt bank account information

Beneficiary Name

Beneficiary’s Bank Name

Beneficiary’s Account Nu.

Bank Sort Code (BLZ)

IBAN

BIC/SWIFT-Code

: RPL 018 KJRI Frankfurt PNBP-Indonesisches Generalkonsulat

: Commerzbank Berlin

: 262992101

: 10040000

: DE88 1004 0000 0262 9921 01

: COBADEFFXXX

 

Postal Address

To

Full Address

: BIDANG KONSULER

: C/O INDONESIAN CONSULATE GENERAL

ZEPPELINALLEE 23

60325, FRANKFURT AM MAIN

GERMANY